IMPORTANT WINTER MAINTENANCE NOTICE
TO ALL PPMI TENANTS
winter season approaches, some items of maintenance need to be addressed
immediately to prevent damage to the properties which may result in expenses to
the tenants. Most of these items are
addressed in your lease as “Tenant
Obligations”. Please refer to your
lease for a complete list of responsibilities.
Some of these items may not apply to each property. If you are not sure, please contact us. We recognize that this is a lot of
information but please know that this is provided for your benefit.
detectors and carbon monoxide
detectors (if present) must be working at all times. Please check to make sure that your batteries
are plugged in and in working order. If
you have non-functioning detectors, it is your responsibility to report them to
our office. Replacement of the battery
is the responsibility of the tenant. If
you do not have adequate detector protection, please notify us immediately.
filters must be changed at least every two months but we suggest monthly. This helps increase the efficiency of the
heating and air conditioning systems.
Failure to change filters may result in creating higher utility costs
and could cause permanent damage to the system resulting in a charge to the
tenant. Changing the filter is a tenant
responsibility. If you cannot locate the
filter, if you have a Heat Pump and need additional operation information or if
you have a gas furnace, and do not have a carbon monoxide detector, please
Gutters need to be
kept free of leaves/debris at all times.
time of the year gutters should be cleaned monthly as it is Fall and leaves
are now dropping.This helps the water to flow freely in the downspouts, away from the
foundation which keeps basements dry; wet basements lead to mildew. If basements should get wet due to clogged
gutters, this would be a tenant responsibility.
Failure to clean gutters can also result in gutter damage. Please check or have your gutters checked at
least once a month until all leaves have fallen. Remember, this needs to be done in the Spring
as well due to the new growth on the trees.
It is our recommendation to hire a professional to clean the gutters. We suggest Precision Gutters at 703-860-2817
for gutter cleaning.
All fallen leaves should properly removed and disposed of. With Fall comes leaves. Some properties have more leaves than
others. Regardless, the leaves need to
be removed from the property. This may
need to be done several times. Leaves
should be raked off the grass and removed from bushes and flower beds. Outside heating/cooling units should be free
of weeds, vines, leaves, trash, etc.
Patios, decks, balconies, storage or utility closets should be swept and
cleared of debris. Trim all vines and do
not let vines grow anywhere on houses, sheds, fences, brick, wood,
siding, trees and/or bushes. Leaves must be removed and disposed of properly. Depending on where you live, the county or
your trash company may have special days and instructions for proper disposal. Please make sure any exterior
drains/stairwells are clear of any leaves as this can cause basement flooding.
Hose bibs (outside faucets) will
burst if they are not winterized properly.
The outside water faucets need to be drained so that the water line does
not freeze. The water valves for the
outside faucets are located inside the house usually on the lowest level. In townhouses the rear exterior shut off is
often under the kitchen sink. There are
usually separate valves for the front and rear faucets. Turn the water valve off on the inside. Then go outside and turn the water faucet on
to drain any water in the line. If you need assistance in finding them,
please call our office. Again, frozen
pipes are a tenant responsibility!
If you have plans to leave the area for any
length of time during the winter, please remember to leave your heat set to at
least 60 degrees. If bathrooms or
kitchens have pipes located on outside walls, while you are away, leave your
cabinet doors open so heat can still get to the pipes. Please remember that you are required to
notify our office if you plan to be away from the property for more than 14
days. We suggest you have a neighbor,
friend or family member checking your home frequently while you are away.
bathroom area to make sure that the caulk
around the tub/shower, tile area and sink is in good condition. It is the tenant’s responsibility to maintain
the caulk in good, clean condition. If
the caulk is missing or has mildew and will not come clean, it must be removed
and new caulk must be installed. Installing
new caulk over the existing caulking will NOT be acceptable. Be sure to use bathroom caulk, specifically
for tub and shower areas. If you are not
sure what to use or how to replace the caulk, please contact PPMI.
home has a wood burning fireplace or stove, and you plan on
using it this year, please remember to have it inspected and cleaned if
necessary. Please be careful of the type
of wood you use in your fireplace as some wood is better than others. Fireplaces should be cleaned and inspected
every few years. If you recently moved
in, it is likely that your fireplace was inspected prior to the previous tenant
vacating. If you would like to verify please
call us at PPMI. If you would like a
recommendation of who to use feel free to call us as well. Please remember do not stack wood against,
inside or near the house or garage as that may create a termite problem.
shovel snow and remove ice from all stairs, driveways and walkways. If using snow/ice melting products, please do
not use salt as it deteriorates concrete.
you have questions about any of the above items or other maintenance concerns,
please feel free to call the office at 703-281-0311
or e-mail us at email@example.com. As a reminder, email is not monitored on the
weekend. If you have a maintenance issue
you believe is an emergency on the weekend or after regular business hours, please
call the emergency line at 703-655-5473.
THANK YOU FOR YOUR COOPERATION IN
ADVANCE AND HAVE A SAFE AND HAPPY WINTER!